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Conferences

Roadshows

Meetings

Training Venues

Dinners

Awards Ceremonies

AGMS

Product Launches

Corporate Fun Days

Team Building

Exhibitions

Christmas Parties


Frequently Asked Questions

If you have a question and have been unable to find the answer on our web site please feel free to contact us.

However, some Frequently Asked Questions are answered below.

How can your service be free?
We are paid a commission by the venue that we confirm on your behalf. We’ll still negotiate the lowest possible price, almost certainly better than you would get yourself.

Why does Event Management Systems prefer to work on a ‘sole’ agency basis?
Event Management Systems work on a ‘sole’ agency basis for our clients. This means that we work on the brief to the exclusion of other companies. We are reluctant to take on venue finding that is already being undertaken by other agents unless there are special circumstances.

Should at any time it become apparent that other agencies have been given the same brief to work on Event Management Systems will revert to the client and ask that a decision be taken as to who is to deal with the enquiry.

Event Management Systems will include venues in the search that do not pay agency commission if they offer the appropriate facilities for the client.

Independence
Event Management Systems provides an independent, professional venue finding service which is not restricted to certain hotel chains or brands.

Do you only operate in the UK?
Not at all, about 10% of all our events are in other European countries and further afield as well. We find that our clients are often looking for different and cost-effective destinations.

Can you help with other requirements?
Yes, everything from event production and onsite support to total event management and logistical support. Just tell us what you need and we’ll prepare a quote. We’ll do as much or as little as you need.

Business Ethics
Event Management Systems
will represent our clients in an ethical and professional manner. We will protect our clients from unnecessary pressure from venues.

Event Management Systems will obtain the best possible rates for clients.

Event Management Systems will come back to the client within a pre-arranged/agreed time frame.

The invoice from the venue will come back directly to the client unless special alternative agreement arrangements have been entered into.

Confidentiality
Any information which you provide to us will not be used or disclosed by us to other parties except in the normal course of negotiating, maintaining or renewing bookings on your behalf.

We will take the appropriate steps to maintain the security of your confidential documents and information which are in our possession.

Amendment / Cancellations
Event Management Systems should be informed of any major amendments such as date change or number fluctuation. As soon as a cancellation of an event occurs Event Management Systems should be informed immediately. Event Management Systems will cancel with the venue/s verbally and in writing. Cancellation charges if applicable can be negotiated on your behalf.


 

 


 
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